Secure Archiving is the first system dedicated to the custody and preservation of paper-based records, a service of particular use to professional firms. Free up space, keep your documents safe and consult them when and where you want.
Have you ever thought how the documents you keep in your office are vulnerable to the risk of fire?
In the event of a fire, not only would you lose years and years of work, there is also the risk of causing a fire that gets out of control, causing damage to you and your neighbours.
Our Secure Archiving warehouses are equipped with a smoke detection system, so we know at any time if a fire breaks out, and can quickly intervene.
Do you keep your records in your cellar o garage?
If you keep your records in your cellar or garage, like most professionals do, it might just take a broken pipe or torrential rain to destroy your documents in a second. We keep documents in a place that is not exposed to the risk of flooding and is dry, to avoid damage caused by humidity and mould.
Paper-eating insects are silent, almost invisible enemies.
Perhaps you have never thought about it, but the mass storage of files and documents in the same place encourages these insects to take residence, eating paper and putting your work in jeopardy. Our spaces are regularly subjected to pest and rodent control to avoid the nasty surprise of gnawed or damaged sheets of paper.
What if someone stole your precious documents?
We imagine you would not be happy losing documents that are important for you and your clients.
Secure Archiving offers you spaces protected with a video surveillance system linked directly to law enforcement agencies. You can sleep easily, your records are in safe hands.
THE ADVANTAGES OF REMOTE ARCHIVING
RECLAIM SPACE IN YOUR OFFICE
Re-design your office. Reclaim your space, removing your old document archives. You can add a new member of staff, rent the room that is now occupied by your archives or, more simply, turn it into a conference room.
SAVE MONEY
Do you have to pay fixed rent over many years for a cellar or garage? With Secure Archiving you invest only in the space you use based on the number of boxes and actual space occupied by your archives. Not a penny more.
Compared with traditional archiving services, we store documents in biocompatible maxi-boxes with professionals' records in mind. We can archive up to 5 ring binders in a single unit. We archive, you save.
EASY ACCESS
You can have your documents whenever and wherever you want, in digital and/or paper format. With our digitisation service you can receive the full file in a few hours via email.
OUR 7-STEP METHOD
COLLECTION OF ARCHIVES AND TRANSPORTATION
We will collect your archives. Our document handlers will collect your archives, pack them in special self-assembling maxi-boxes and transport them to our archiving warehouse.
MAXI-BOXES, MAXI-SAVINGS
Extralarge boxes for your precious archives. We know how much you care about your documents, how much value your records have for you, and how much work has gone into every document. We are committed to carefully storing your ring binders in American-type maxi-boxes, sturdy and 100% recyclable, which keep your documents in great condition and help you save. We can place up to 5 ring binders in each box!
CATALOGUING AND TRACKING
Each ring binder is registered in our computerised system. Ring binders are placed in the archiving boxes, which are catalogued and labelled using our rigorous archiving process, making sure your information remains confidential.
Each box is positioned on racks in our warehouse and mapped. Thanks to our tracking system we know exactly what each box contains and where it is.
MAPPED ARCHIVES
We always know where your documents are, in which corridor, which rack and which shelf. We can retrieve your documents without wasting any time. All boxes are mapped and traceable in real time.
DIGITAL PRESERVATION
We use the Open Archival Information System (OAIS), a model for managing and disseminating digital documents online. It is a standard international format for encoding data, based on open source technologies. You will receive login details in order to be able to consult your archive's database at any time.
DIGITISATION IN 4 HOURS
Do you want to view a document? We can digitise it completely, including any annexes, and send it to you via email in 4 hours. You receive the document when you want, wherever you are.
DELIVERY OF PAPER DOCUMENTS IN 24 HOURS
Do you need to get your documents back? Receive the practice within 24 hours on your desk and we come to pick it up when you're done. Guaranteed delivery by express courier.
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